Managing Risk and Minimizing the Complexity of Your Global...

Managing Risk and Minimizing the Complexity of Your Global Single-use Supply Chain

By Timothy Korwan, Director of Integrated Solutions, Avantor

Timothy Korwan, Director of Integrated Solutions, Avantor

With the rapid growth of single-use systems (SUS) for drug production, especially by drug manufacturers with multiple locations across the globe, there are many risks associated with underestimating the regulatory compliance, manufacturing, and quality requirements of these systems. For example, using SUS introduces new logistical challenges that if not properly understood and planned for can leave biopharma manufacturers vulnerable to supply chain complexities.

"Essential steps in risk management generally include risk assessment (identification, analysis, and evaluation); risk control (mitigation, reduction, and acceptance); and risk review"

To minimize these risks, biopharma manufacturers can benefit by adopting a global single-use supply chain strategy early in the drug development lifecycle and carefully evaluating their chosen single-use equipment and materials suppliers. When reviewing a prospective supplier, there are two primary considerations for biopharma manufacturers to keep in mind: The supplier’s regulatory and quality compliance, and its commitment to supply chain operational excellence.

Regulatory and quality compliance

There are four main categories to review when evaluating a single-use provider’s regulatory and quality compliance initiatives.

First, the environment where the single-use equipment and materials are being manufactured should be checked to ensure proper controls are in place to monitor and track environmental conditions where the materials are produced. The production facility should have documented evidence of annual cleanroom recertification and a validated process showing a rotational cleaning regimen, as well as air/surface viable and non-viable particulate testing being carried out on a scheduled basis. Cleanrooms should also be monitored for real-time temperature, humidity and differential pressure monitoring.

Second, product sterility validation that follows a well-defined and recognized reference standard identified by regulations such as ANSI/AAMI/ ISO 11137 should be investigated. There should be documented evidence this validation is performed on a routine basis. The single-use supplier’s ability to perform lot release testing on finished products to verify that the product meets certain requirements after sterilization is the third item that should be reviewed. Most requests for this testing include USP <85> for bacterial endotoxins and USP <788> for particulate contamination.

The fourth and potentially most important item for reducing risk in the single-use supply chain is to fully understand a supplier’s quality risk management (QRM) program. A key element of ISO 9001 and cGMP related to quality is risk-based decision-making, and a qualified single-use supplier will have developed quality metrics to control the risks associated with their product manufacturing.

Essential steps in risk management generally include risk assessment (identification, analysis, and evaluation); risk control (mitigation, reduction, and acceptance); and risk review. The QRM program should have a risk register to identify and review where the greatest risks may occur, and quality metrics and monitoring should be used. This will help track important quality indicators and improvement of those indicators, including on-time delivery, turnaround time for engineer’s drawings, turnaround time for quality documentation, and tracking of manufacturing defects.

The single-use provider’s QRM program should also include quality management for their suppliers, with risk-based audits of their raw material supply chain. Risk-based classifications for raw material suppliers should be included along with routine audits of high-risk suppliers, established quality agreements and performance reports from suppliers, and performance metrics that can be tracked and evaluated over time with suppliers.

Evidence of a business continuity plan should also be in place. This will ensure that the single-use supplier is ready to respond in case of a serious event that has the potential to disrupt operations.

Supply chain operational excellence (OpEx)

Biopharma manufacturers should conduct an ongoing evaluation of a single-use supplier’s supply chain OpEx capabilities. Aligning these capabilities with the manufacturer’s own quality practices is important as biopharma manufacturer design their facilities entirely with SUS and expand globally.

These supply chain OpEx capabilities should be built around a collaborative planning, forecasting, and replenishment (CPFR) program that includes:

1. Understanding customer requirements, such as important product/order attributes of dating, documentation, order frequency, lot-control, and storage-material handling requirements.

2. Effectively transferring documented requirements to internal systems to “operationalize” things such as customer-care instructions, warehouse instructions, and setup of customer-specific inventory reserves.

3. Regularly engaging in customer-planning meetings to obtain updated forecasts.

4. Engaging with customers and suppliers to manage changes in key factors such as required components and lead times.

Supply chain assurance can also be achieved through a customer-centric approach with flexibility and solutions that decrease complexity around storage and delivery. Integrated sales and operations planning (S&OP) is an integrated business management process that helps ensure the executives or leadership team of an organization is continually focused and aligned across all functions. The S&OP process includes an updated forecast that leads to a sales plan, production plan, inventory plan, customer lead time (backlog) plan, new product development plan, strategic initiative plan and resulting financial plan. Done well, the S&OP process enables effective supply chain management.

One of the more challenging supply chain issues is faster lead times for finished goods. Stocking more finished goods has inherent risks related to proper warehousing and storage. Many biopharma manufacturers lack adequate warehousing infrastructure to store large volumes of single-use products. For this reason, it’s beneficial to work with single-use equipment and materials suppliers that can provide local storage and quick delivery.

Ready to manage and mitigate risk

Biopharma manufacturers can help ensure their single-use production operations remain secure by working with single-use suppliers who combine ingenuity and product leadership with powerful channel and supply chain operations. Ultimately, this should include superior single-use expertise with a collaborative approach in designing solutions; access to a broad product portfolio with components sourced from multiple suppliers; unique capabilities, such as expedited system design and delivery of drawings; and, ultimately, supply chain OpEx capabilities that are fully supported by regulatory and quality compliance.

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